Updating records retention schedules

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Ref-04998 General Records Schedule GS1-SL for State and Local Governments Ref-04999 General Records Schedule GS2 for Law Enforcement, Correctional Facilities, and District Medical Examiners Ref-05000 General Records Schedule GS3 for Election Records Ref-05001 General Records Schedule GS4 for Public Hospitals, Health Care Facilities and Medical Providers Ref-05002 General Records Schedule GS5 for Public Universities and Colleges Ref-05003 General Records Schedule GS7 for Public Schools Pre-K-12 and Adult and Career Education Ref-05004 General Records Schedule for Fire Departments (Schedule GS8) Ref-05005 General Records Schedule GS9 for State Attorneys Ref-05006 General Records Schedule GS11 for Clerk of Courts Ref-05007 General Records Schedule GS12 for Property Appraisers Ref-05008 General Records Schedule GS13 for Tax Collectors Ref-05009 General Records Schedule GS14 for Public Utilities Ref-05010 General Records Schedule GS15 for Public Libraries The purpose of this amendment is to incorporate by reference revised General Records Schedule GS1-SL for State and Local Government Agencies and General Records Schedule GS2 for Law Enforcement, Correctional Facilities and ....

The purpose of this workshop is to discuss a rule amendment that incorporates by reference general retention schedules, which are established ....

Resources on this page include the official, numbered record series forms, which campuses can download.

Each campus must ensure that appropriate campus department(s) implements the records/information retention and disposition schedules for that area, including designating official campus custodian(s) for each type of record.

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In addition to the common records listed in the RRS, each agency has unique records series that must be included in its retention schedule.

This website has links and resources to help campuses comply with requirements contained in Executive Order 1031, the CSU Records/Information Retention and Disposition Schedules.

The objective of the executive order is to ensure compliance with legal and regulatory requirements while implementing appropriate operational best practices.

Each agency must submit a complete records retention schedule, entered on Form SLR 105, or an approved facsimile, to the State and Local Records Management Division of the Texas State Library and Archives Commission (Government Code, §441.185).

Some records in this schedule must be transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission for archival preservation after they are no longer needed in the agency; other records in this schedule are subject to archival review for historical value by staff of the same division before disposal.

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